Office Coordinator Job Announcement

We are looking for an Office Coordinator for OSCAR! A short description is below, but the longer announcement and directions for applying are at https://jobs.gmu.edu/postings/26427. Please forward this to anyone who might be interested. Review of applications will begin November 28th.


OSCAR, a new office that will serve both faculty and students by supporting undergraduate research and creative activities across Mason, seeks an Office Coordinator to assist the Director of Students as Scholars and other members of the OSCAR staff in coordinating the Students as Scholars initiative.  Through OSCAR, we are supporting curricular redesign to include student scholarship, an expanded Undergraduate Research Scholars Program, an annual Celebration of Student Scholarship, and many other activities.

The position requires daily interaction with faculty, staff, administration and students. The ideal candidate will demonstrate strong written, oral and interpersonal communication skills; and take initiative in analyzing and accomplishing tasks. The successful candidate will be flexible, well-organized, professional, curious, a problem-solver, detail-oriented, and able to prioritize and juggle multiple tasks.

Duties will include coordination and support for OSCAR activities by:

• Receiving visitors and answering inquiries by phone, e-mail or in-person; 
• Managing calendars for the Director and Assistant Director, scheduling individual and committee meetings, and other events; 
• Coordinating events including the annual Celebration of Student Scholarship; 
• Maintaining Students as Scholars fiscal records and performing monthly budget reconciliation; 
• Preparing travel arrangements; 
• General office management such as maintaining supply stocks, procurement and inventory; 
• Drafting, designing and proofreading correspondence and publications; 
• Managing workflow of multiple application and proposal review cycles; 
• Maintaining OSCAR files, records and databases; 
• Coordinating publicity about OSCAR activities including assisting in updating the OSCAR Web site and other social media; and 
• Other general tasks as assigned. 

The candidate should demonstrate proficiency in Microsoft Office products (i.e., Word, Excel and PowerPoint), database management, and should have experience with editorial design programs such as MS Publisher or Adobe Illustrator or InDesign. Knowledge of SunGard Internet Native Banner is desirable. Previous work experience in higher education and a bachelor’s degree are highly preferred.